Creating your account
Ultrathink is a cloud-based knowledge capture and organisation system. It helps you save, organise, and find information from anywhere: web pages, screenshots, AI conversations, documents, and more. This guide walks you through creating your account and getting oriented.
What you will need
Before you begin, make sure you have the following:
- A valid email address
- A modern web browser (Chrome, Edge, Firefox, or Safari)
- A few minutes to complete the sign-up and verify your email
Signing up
- Go to tryultrathink.com
- Click Sign Up in the top right corner
- Enter your email address and create a password
- Click Create Account
Your password should be at least eight characters long and include a mix of letters, numbers, and symbols.
Tip: Use a password manager to generate and store a strong password. Ultrathink does not currently support sign-in with Google or other social providers, so your email and password are the only way to access your account.
Verifying your email
After you submit the sign-up form, Ultrathink sends a verification email to the address you provided.
- Open your email inbox and look for a message from Ultrathink
- Click the Verify Email link in the message
- You will be redirected back to the Ultrathink web app, where your account is now confirmed
If you do not see the verification email within a few minutes:
- Check your spam or junk folder
- Make sure you entered the correct email address
- Click Resend verification email on the sign-up confirmation screen
You must verify your email before you can use all features. Some actions (such as creating device keys) are restricted until verification is complete.
Your first look at the dashboard
Once your email is verified and you log in, you land on the Ultrathink dashboard. Here is what you will see:
The sidebar
The sidebar on the left is your main navigation. It gives you access to all areas of the application:
| Section | What it does |
|---|---|
| Dashboard | Overview of recent activity and quick access to entries |
| All Entries | Browse, search, and filter everything you have captured |
| Projects | View entries classified as projects |
| Tasks | Kanban boards for task management |
| Topics | Browse entries by topic |
| People | Browse entries by tagged people |
| Workplan | Visual canvas for daily planning |
| AI Canvas | Multi-modal AI prompts using your knowledge base |
| Search | AI-powered natural language search |
| Settings | Account configuration, device keys, and display preferences |
The main area
The centre of the screen shows the entries grid. When you first log in, this area will be empty because you have not captured anything yet. Once you start saving content, your entries appear here as cards in a grid layout.
The detail panel
When you click on any entry, a detail panel opens on the right side of the screen. This panel shows the full content of the entry, including its AI-generated summary, your notes, topics, metadata, and related entries.
Understanding Ultrathink's platforms
Ultrathink is not just a web app. It is a system of four connected applications, all syncing through the cloud:
| Platform | Purpose | Best for |
|---|---|---|
| Web app | Full knowledge base management | Browsing, searching, organising, task management |
| Browser extension | Quick capture from any web page | Saving articles, AI conversations, screenshots |
| Desktop widget | Always-on-top quick capture | Fast notes, file drops, voice memos |
| iOS app | Mobile capture and sharing | Capturing from other apps, voice notes on iPhone |
Anything you capture on one platform appears everywhere else automatically. There is no manual syncing to worry about.
Core concepts
Before you start capturing content, it helps to understand a few key terms:
Entries
Everything you save in Ultrathink is called an entry. Each entry has:
- Title: auto-extracted from the source, or set manually
- Type: auto-detected based on the content (link, screenshot, ChatGPT conversation, PDF, and more)
- Notes: your own thoughts and context about the content
- Topics: labels for organisation (similar to tags)
- People: people mentioned in or relevant to the entry
- Entity type: a classification of what the entry represents (Project, Task, Knowledge, or Unclassified)
AI processing
When you save an entry, Ultrathink's AI automatically processes it in the background. The AI:
- Summarises the content based on its type
- Classifies it by extracting topics, people, and a category
- Finds relationships to your other entries
- Detects similar content you have already saved
You do not need to do anything to trigger this; it happens automatically after every capture.
Entry types
Ultrathink auto-detects over 20 content types. Here are some of the most common:
| Type | Description | Auto-detected from |
|---|---|---|
| Link | Web page | Any URL |
| Screenshot | Screen capture | Screenshot action |
| Snippet | Selected text | Text selection |
| ChatGPT | ChatGPT conversation | chat.openai.com |
| Claude | Claude conversation | claude.ai |
| Video | Video page | YouTube, Vimeo |
| PDF document | .pdf files | |
| Profile | LinkedIn profile | linkedin.com/in |
Configuring your account
After you have explored the dashboard, consider adjusting a few settings to personalise your experience.
Display settings
Go to Settings and look for the Display section. You can:
- Choose a UI density setting
- Toggle alternate row colours
- Show or hide entry counts
Navigation preferences
In Settings, you can customise which sections appear in the sidebar:
- Toggle visibility for each section
- Drag to reorder sections
- Set your default startup page
Create a device key
If you plan to use the browser extension or desktop widget, you will need a device key. Device keys authenticate these companion apps without requiring you to log in each time.
- Go to Settings then Device Keys
- Click Create New Key
- Give the key a descriptive name (for example, "Work laptop Chrome")
- Copy the key; you will need it when setting up the extension or widget
You can create multiple device keys for different devices and revoke any key at any time.
Next steps
Your account is ready. Here is what to do next:
- Install the browser extension to start capturing web content quickly
- Make your first capture to see AI processing in action
- Explore the dashboard to understand how entries are displayed and organised
Each of these topics is covered in the following pages of this guide.