Understanding the dashboard
The Ultrathink web app is your central hub for browsing, searching, and organising everything you have captured. This guide covers the main navigation, grid views, filtering and sorting, the detail panel, and search. By the end, you will know how to find any entry in your knowledge base quickly.
The sidebar
The sidebar on the left side of the screen is your primary navigation. It provides access to all major areas of the application.
| Section | Purpose |
|---|---|
| Dashboard | Overview of recent activity and quick access |
| All Entries | Browse all entries with filters and sorting |
| Projects | View entries classified as projects |
| Tasks | Kanban board for task management |
| Topics | Browse and manage your topic labels |
| People | Browse entries by tagged people |
| Workplan | Visual canvas for daily planning |
| AI Canvas | Multi-modal AI prompts using your knowledge base |
| Search | AI-powered natural language search |
| Settings | Account configuration and preferences |
Quick filters in the sidebar
The sidebar also shows quick filter counts for content types. Click any type to filter the entries grid instantly. Click it again to clear the filter. The numbers next to each type show how many entries you have of that type.
Customising navigation
You can tailor the sidebar to match your workflow. Go to Settings then Navigation to:
- Toggle visibility of each section
- Drag sections to reorder them
- Set your default startup page (the page you see when you first log in)
The entries grid
The main content area displays your entries in a responsive grid of cards. This is where you browse, scan, and select entries.
UI density
You can adjust the UI density to control how much information you see at a glance. Change this setting in Settings then Display.
Entry cards
Each card in the grid shows:
- The entry title
- A content type icon
- A snippet of the AI-generated summary
- Topic labels (if any have been applied)
- The capture date
- A star icon (if the entry is marked as a favourite)
Filtering entries
You can narrow down the entries grid using the search bar and the quick filter counts in the sidebar. The sidebar shows content type counts; click any type to filter the grid to entries of that type. Click it again to clear the filter.
The entries grid also supports filtering by entity type (Project, Task, Knowledge, Unclassified) and category (Work, Personal).
Sorting entries
Control the order in which entries appear in the grid:
| Sort option | What it does |
|---|---|
| Date (newest first) | Most recently captured entries at the top (default) |
| Date (oldest first) | Earliest captures at the top |
| Title (A to Z) | Alphabetical order |
| Title (Z to A) | Reverse alphabetical order |
| Type | Grouped by content type |
| Last updated | Most recently edited entries at the top |
The detail panel
Click any entry card to open the detail panel on the right side of the screen. This is where you view, edit, and manage individual entries.
Detail panel sections
| Section | What it contains |
|---|---|
| Title | Editable title with a link to the original source |
| AI Summary | Auto-generated summary of the content |
| Notes | Your personal notes (editable, with rich text support) |
| Content | Extracted content for conversations, emails, and similar types |
| Screenshot | Attached images |
| Topics | Topic labels applied to the entry |
| People | People tagged on the entry |
| Metadata | Type, entity type, category, and dates |
| AI Progress | Status of the AI processing pipeline |
| Related | Entries the AI has found to be related |
| Similar | Semantically similar entries in your knowledge base |
| Comments | Discussion thread for the entry |
Actions available in the detail panel
From the detail panel, you can perform several actions on the entry:
- Star: mark the entry as a favourite
- Edit: modify the title, notes, or any other field
- Delete: remove the entry from your knowledge base
- Mark bits: highlight important snippets within the content
- Change entity: convert between Project, Task, Knowledge, or Unclassified
- Set visibility: make the entry private or shared with your organisation
Closing the detail panel
Press Escape to close the detail panel and return to the grid view.
Search
Go to Search in the sidebar to search your knowledge base. AI search supports:
- Natural language queries (for example, "articles about project management from last month")
- AI-generated answers that synthesise information from matching entries
- Matching entries displayed with context showing why they matched
- Filtering results by entity type
Bulk actions
You can select multiple entries and perform operations on them all at once.
- Click the checkbox on individual entries to select them
- A toolbar appears at the top with the available action:
- Delete selected entries
Display settings
Customise how the dashboard looks in Settings then Display:
| Setting | Options |
|---|---|
| UI Density | Adjusts the density of the entries grid |
| Alternate row colours | On or Off |
| Show refresh button | On or Off |
| Show entry count | On or Off |
Real-time sync
The web app uses real-time data subscriptions. This means:
- New entries appear instantly after capture, with no need to refresh
- Edits sync across all open tabs and devices
- Changes made on one device are reflected everywhere in seconds
If you ever notice sync issues, click the refresh button or reload the page.
Next steps
Now that you know how to navigate the dashboard, the next guide covers how to organise your growing knowledge base with projects and topics.