Account settings
Ultrathink gives you full control over your profile, organisation membership, navigation layout, and billing. All of these options live under Settings, which you can reach from the navigation or the gear icon at the bottom of the navigation panel.
This page covers each section of the account settings so you can personalise Ultrathink to match how you work.
Profile tab
The Profile tab is where you manage your identity and contact information.
Display name
Your display name appears throughout the application: on entries you create, in shared organisation views, and in any exports. To change it:
- Open Settings > Profile.
- Click into the Display name field.
- Type your preferred name.
- Click Save.
Email address
Your email is the primary identifier for your account. It is used for sign-in, password resets, and notifications.
To change your email:
- Open Settings > Profile.
- Click Change email.
- Enter your new email address.
- Re-authenticate with your current password when prompted.
- Verify the new address via the confirmation email Ultrathink sends.
Your old email stops working for sign-in once the new address is verified.
Profile photo
Ultrathink supports two ways to set a profile photo:
- Upload: click your avatar in the Profile tab and select an image file from your device.
- Gravatar: if you have a Gravatar account linked to your email address, Ultrathink displays it automatically. No configuration is needed; it is detected when you sign up or change your email.
Uploaded photos take priority over Gravatar. To revert to Gravatar, remove your uploaded photo.
Organisation settings
If your account belongs to an organisation, you will see an Organisation section in the Profile tab.
| Field | Description |
|---|---|
| Organisation name | The name of the organisation you belong to |
| Your role | Owner, Admin, or Member |
| Members | Number of people in the organisation |
Roles
Each role has different permissions:
| Role | Manage members | Change org settings | Leave organisation |
|---|---|---|---|
| Owner | Yes | Yes | No (must transfer ownership first) |
| Admin | Yes | Yes | Yes |
| Member | No | No | Yes |
Leaving an organisation
- Open Settings > Profile.
- Scroll to the Organisation section.
- Click Leave organisation.
- Confirm the action in the dialog.
If you are the Owner, you must transfer ownership to another member before you can leave. The transfer option appears in the organisation management panel.
Navigation customisation
The Navigation tab in Settings lets you control what appears in the navigation and in what order.
Show or hide menu sections
Toggle the visibility of each navigation section:
- Dashboard
- All entries
- Projects
- Tasks
- Topics
- People
- Workplan
- AI Canvas
- Search
Hidden sections are not deleted; your data stays intact. You can re-enable any section at any time.
Reorder menu sections
- Open Settings > Navigation.
- Drag any section up or down to change its position.
- The navigation updates immediately.
Startup page
Choose which page loads when you open Ultrathink:
- Open Settings > Navigation.
- Under Startup page, select from the dropdown.
- Options include Dashboard (the default), All entries, Tasks, Workplan, or any other enabled section.
Billing
The Billing tab shows your current plan and gives you access to subscription management.
Plans
| Feature | Free | Pro |
|---|---|---|
| Entries per month | 100 | Unlimited |
| AI processing | Limited | Unlimited |
| API access | No | Yes |
| Priority support | No | Yes |
Free trial
Every new account gets a 14-day free trial of the Pro plan. During the trial you have access to:
- Full AI processing for all entry types
- Unlimited entries
- API access via device keys
No payment details are required to start the trial. When the trial ends, your account reverts to the Free plan automatically.
Managing your subscription
Ultrathink uses Stripe to handle payments. From the Billing tab you can:
- Upgrade to Pro: click Upgrade and complete the checkout flow in Stripe.
- Manage subscription: click Manage to open the Stripe customer portal, where you can update your payment method, view invoices, or change your billing cycle.
- Cancel: cancel your subscription through the Stripe portal. You retain Pro features until the end of your current billing period.
All payment data is handled directly by Stripe. Ultrathink does not store your card details.
Next steps
- Appearance and themes: customise the visual look and feel of the application.
- Notification preferences: control which alerts you receive and where.
- Data export: export your data for backup or migration.